How RosterHub Max works
From creating your org to taking your first registration — here's the whole journey at a glance.
1 · Get RosterHub Max
Want to run online registration?
Your club or league gets started
RosterHub Max is free to start
The premium club suite — $0/mo, no subscription
No monthly fee
$0/mo · no card · start today
Nonprofit fee relief
apply for a reduced or waived fee
League / volume pricing
custom fee for big programs
free to start — the fee only applies to what you collect
Create your organization — free, no card
2 · Create & implement
Create your organization
You become the first admin
Get started — 5 quick steps
- 1Update settingsAdd your logo, contact info, and sport(s).
- 2Connect Stripe for payoutsFamilies pay you directly — RosterHub takes a 5% fee.
- 3Create your first seasonYour registration period for players & coaches.
- 4Build your registration formFields, DOB, jersey size, waivers & agreements.
- 5Publish & shareSet the season Live to get a public sign-up link.
Go live
Collect registrations & payouts straight to your bank
One org, every action
Once you're live, here's everything you can run from a single organization — from first-time setup through registrations, payouts, and notifications.
Set up once
Set up your org
Billing & payouts
Agreements & alerts (org-wide)
Run registrations
Create a season or event
Manage it
Teams, assignment board, and tryouts are seasons only — events skip those.
Take it live
What happens
The 5-step setup, explained
Once you're eligible and your organization is created, a built-in Get started checklist walks you through these. Settings, Stripe, and your season are independent first moves; building the form and publishing unlock once a season exists.
Update settings
Add your organization's logo, contact info, and the sport(s) you run. This is what families see on your public page and registration forms.
Connect Stripe for payouts
Link a Stripe account so families can pay you directly. RosterHub takes a flat 5% application fee; everything else is paid out to your bank on Stripe's normal schedule.
Create your first season
A season is a registration period — players, coaches, and volunteers sign up under it. Set age and gender eligibility so the right people land on the right teams.
Build your registration form
Drag in the fields you need — name, DOB, jersey size, emergency contacts, waivers and code-of-conduct agreements. Start from a sport template or build your own.
Publish & share
Set the season Live and RosterHub generates a public sign-up link. Share it anywhere — registrations and payments flow straight into your dashboard.
How the money moves
Families pay through Stripe at checkout. The payment goes directly to your connected Stripe account — RosterHub takes a flat 5% platform fee and Stripe pays the rest out to your bank. You manage refunds, coupons, and financials from your org dashboard, and Stripe issues a 1099-K automatically if you cross the IRS threshold.